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Approve

The Approve stage records a formal governance decision about whether an AI system may proceed under the organization’s governance arrangements.

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When to use it

Use Approve when the governance process requires an explicit approval decision after the relevant evaluation and review activities have been completed.

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What to enter

Record the approval information, including where applicable:
  • Approval decision
  • Scope of the decision
  • Conditions or limitations
  • Relevant review and evaluation results
  • Risks and unresolved findings
  • Supporting evidence
  • Person responsible for the approval
  • Approval date
  • Expiry, review, or reassessment information where applicable
The approval decision should be based on the organization’s defined authority and governance process.

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What the result means

An approval record documents a governance decision and the authority under which that decision was made. An approval may include conditions, limitations, required actions, or a defined period of validity. Approval in Studio is a governance record. It does not by itself establish legal compliance, certification, accreditation, or conformity assessment.

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What comes next

Where required, proceed to Validate. After validation and authorization activities are complete, the AI system can proceed into its applicable monitoring activities.

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Framework reference

Follow the applicable AIGO Framework guidance for approval, governance decision-making, accountability, and authorization.